Exhibition

***Subject to slight changes***

Space only rental

(Minimum of 130 SQF)- If you wish to have a smaller booth, we recommend Pipe and Drapes rental.

That includes:

  • Exhibitors’ badges
  • 100 word company / product profile in the Program​​
  • Cleaning of public areas and gangways
  • Invitation to the Welcome Reception for registered exhibitors​

*Please note: Space Only / Pipes & Drapes rental does not include any furniture, electrical usage or stand cleaning. All these services and others will be available to order in t​he Exhibitors’ Technical Manual.

Additional benefits

When you exhibit your company will receive the following additional benefits:

  • Company logo on Congress Website and Mobile App, as an Exhibitor prior to the Congress
  • Listing and profile in the Final Program

PACKAGES AVAILABLE for physical + virtual (hybrid) sponsorship opportunities. Please see more information under “Virtual Opportunities” and contact us for pricing.

Pipes & drapes rental

That includes:

  • Exhibitors’ badges
  • 100 word company / product profile in the Program
  • Cleaning of public areas and gangways
  • Invitation to the Welcome Reception for registered exhibitor
  • In addition, each booth will include the following:
–  Standard pipes and drapes system
–  8″ back wall, 3″ side walls
–  Exhibitor’s names banner
–  (2) arm lights
–  Carpet

*Please note: Space Only / Pipes & Drapes rental does not include any furniture (other than listed above), electrical usage or stand cleaning. All these services and others will be available to order in t​he Exhibitors’ Technical Manual.

**Discount package for local companies – contact us for more information!

Additional benefits

When you exhibit your company will receive the following additional benefits:

  • Company logo on Congress Website as an Exhibitor prior to the Congress
  • Listing and profile in the Final Program​​​

PACKAGES AVAILABLE for physical + virtual (hybrid) sponsorship opportunities. Please see more information under “Virtual Opportunities” and contact us for pricing.

Floorplan

For further information, pricing, discounted local package, and booking form, please contact:

Katherine Woolley

Industry Liaison & Sales Associate
+41 22 908 0488 Ext. 601
Email: kwoolley@kenes.com

 

Venue info

Sheraton Center Toronto Hotel
123 Queen Street West
Toronto, M5H 2M9
Canada

Please click here to view the venue website.

Virtual Exhibition

MDS 2021 will feature a virtual exhibition for online participants to experience the exhibition as if they were there. The virtual exhibition will remain available during the 3 months after the Congress that the platform is available, and therefore offers great exposure.

Small, medium, and large 2D booths in the virtual exhibition hall include:

  • Company name and logo
  • Screens and banners (total amount depending on size of booth) which may contain company logo, image, video, or GIFs
  • Company profile
  • Downloadable documents, videos and images
  • Content hyperlinks for company’s website, products, news and social media accounts.

ADDITIONAL FEATURES:

  • Interactive chat (Group and 1:1 chat, including video calls)
  • Participant badge swipe
  • Contact us form
  • Ability to see visiting attendees at your booth

***Any of these features may be disabled, pending Company preference

BENEFITS

When you exhibit, your company will receive the following additional benefits:

  • Company logo on Congress Website and Mobile App, as an Exhibitor prior to the Congress
  • Listing and profile in the Final Program

PACKAGES AVAILABLE for physical + virtual (hybrid) sponsorship opportunities. Please see more information under “Virtual Opportunities” and contact us for pricing.

Exhibitors Badges Rules & Regulations

Allocation of exhibition space

Space Allocation will be made on a “first come, first served” basis. A completed Exhibition Booking Form and Contract must be faxed / emailed to ensure reservation of a desired location. Upon receipt of the Exhibition Booking Form and Contract, space will be confirmed and an invoice will be sent. Please note that three alternative booth choices should be clearly indicated on the application form. Space allocations will be made in the order in which application forms with payment are received.

Exhibitor Registration

All exhibitors are required to be registered and will receive a badge displaying the exhibiting company name. Two exhibitor badges will be given for the first 100sqf (9sqm) booked and one additional for each 100sqf after. Any additional exhibitors will be charged an exhibitor registration fee. Companies can purchase a maximum number of exhibitor registrations as follows:

  • Booths of up to 650sqf – 15 exhibitor registrations
  • Booths larger than 650sqf – 25 exhibitor registrations

Exhibitor registrations allow access to the exhibition area only and shall be used by company staff only. An exhibitor registration form will be included in the Exhibitor’s Manual.

Exhibitors’ technical manual

An Exhibitors’ Technical Manual outlining all technical aspects of exhibiting will be available approximately 3 months prior to the Congress. It will include the following:

  • Technical details about the Venue
  • Final exhibition details and information
  • Contractor details
  • Services available to exhibitors and order forms

Insert and display materials

  • Please note that all materials entering the venue incur a handling charge. This includes materials for inserts and display.
  • In order to receive a price quote for handling and to assure arrival of your materials, please be sure to complete the “Pre-Advise” form included in the shipping instructions when you receive either the Exhibition or Symposia Technical Manuals.

Site inspections

Exhibitors and Supporters are welcome to visit the Congress venue at their convenience. Please contact the venue directly to arrange this.

Exhibitor logo & profile

You can submit your logo and company’s profile, read important exhibitor information and complete orders for your stand on the Kenes Exhibitors’ Portal. The Exhibition Manager will contact you with the link to the Exhibitors’ Portal, including your personal login details.

Exhibition terms & conditions

The Terms and Conditions of exhibiting are included in the Online Prospectus and can be found here. Please note that signing of the BOOKING ​​FORM AND CONTRACT indicates acceptance of these Terms and Conditions. The Exhibition Booking Form will be held as a valid liable contract, by which both parties will be bound. An exclusive handling agent will be designated to the MDS 2021. The exclusivity of an agent for the handling needs of congress refers specifically to work inside the venue. Exhibitors may use their own couriers up to the venue door and from outside of the venue door at the end of the congress. This organisational decision has been made for the safety and efficiency benefits to exhibitors and for the successful flow of the congress.

Promotional activities

All demonstrations or instructional activities must be confined to the limits of the exhibition stand. Advertising material and signs may not be distributed or displayed outside the exhibitor’s stands. Sound equipment must be regulated and directed into the stand so that it does not disturb neighboring exhibits. Exhibition Management reserves the right to require the exhibitor to discontinue any activity, noise or music that is deemed objectionable.
​Further details will be included in the Exhibitors’ Technical Manual.​

Booking & special requests

Tailored packages can be arranged to suit your objectives. Discounts available for local companies and for combined physical + virtual packages.

Please do not hesitate to contact me to discuss your needs, get further information, pricing, and booking forms:

Katherine Woolley – Industry Liaison & Sales Associate
Tel: +41 22 908 0488 Ext. 601
Email: kwoolley@kenes.com

 

Contact us now

for pricing, bookings and customized packages.